Setup For Success

Accurate job descriptions are an essential part of hiring AND managing employees. One more time… an essential part of hiring AND managing employees. If you want to run a successful team, you must ensure that your applicants and employees understand their roles and accountability, as well as avenues for growth.

creating full proof job descriptions

Creating Job Descriptions

A fool-proof description will outline performance expectations, priorities, job training, job evaluation and career development. It should be accurate, in the voice of the brand/organization and include:

  • – Job title;
  • – Position objective (only include if this isn’t vague);
  • – Summary of the general nature and scope of the position;
  • – List of duties or tasks performed (future criteria for evaluation);
  • – Description of the relationships to other roles within the company;
  • – Exceptional specifications, standards, and requirements;
  • – Job location where the work will be performed (also reference if job is remote);
  • – Equipment to be used;
  • – Relevant union information;
  • – Company overview;
  • – How to apply;
  • – And, if possible, salary range or grade and benefits summary.

A good job description is much more than a laundry list of tasks and responsibilities. Use consistent and concise language. Once you’re written your job description, look for and eliminate redundant information. Just like the resumes you receive, ideal job descriptions should be informative and scannable.

Before you get started, consider:

  • – The purpose and responsibilities of the role;
  • – Individual tasks involved in the job;
  • – And, the methods used or that should be used to complete the tasks.

AFTER you have considered these things and reviewed any exit interviews from previous employees in the role, check out O*NET for some starting points and optimize the job description with these tips:

(1) Lead bullets with action verbs:

“Tools, equipment, or materials from storage to be selected and items to be transported to work site.”

“Select tools, equipment, or materials from storage and transport items to work site.”

(2) Use present tense:

“Cleaned work areas, machines, or equipment, to maintain a clean and safe job site.”

“Clean work areas, machines, or equipment, to maintain a clean and safe job site.”

(3) Provide context:

“Collects all employee time sheets on a bi-weekly basis.”

“Collect all employee time sheets on a bi-weekly basis for payroll purposes.”

(4) Avoid using pronouns:

“He will fasten timbers or lumber with glue, screws, pegs, or nails and install hardware.”

“Fasten timbers or lumber with glue, screws, pegs, or nails and install hardware.”

no gender in job descriptions

(5) Do not use subjective language:

“Collect all employee time sheets frequently for payroll purposes.”

“Collect all employee time sheets on a bi-weekly basis for payroll purposes.”

(6) Included percentages in summaries:

“30% filing; 60% supervisory responsibilities”

If you need help drafting up your next job description or want us to review yours, let us know.

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